Vacancy – Administration Executive

Job Description

A vacancy at our institution has arisen for a full-time Administration Executive. The working hours will be from 8.30am – 5.30pm (Monday – Friday) and on Saturday between 9am and 12pm on a roster basis.

The duties for the suitable candidate will be as follows:

• Provide administrative support to the office;
• Assist in the smooth running of the office;
• Participate in staff meetings;
• Maintain and update the filing system as necessary;
• Ensure the maintenance and the upkeeping of all documents
• Ensure all documentation aligns directly with the internal procedures;
• Assist in the creation and review of templates, forms and SOPs.
• Assist in the execution of the internal process;
• Develop, revise and write minutes and reports as necessary;
• Deal with enquiries and requests for information from both internal and external clients including meetings with new, potential clients and registrations;
• Assist with the procurement of internal resources such as stationery
• Assist with course enrollments, student enquiries, VLE enquiries and other student support services
• Assist with the creation of online classrooms and disseminate links to students
• Ensure that financial, legal or administrative requirements and regulations are complied with;
• Assist in managing, implementing and updating existing policies as well as processes and procedures related to the smooth running of the school;
• Ensure sensitive data and information is stored and retained in line with GDPR requirements and confidentiality of information is maintained in all communications;
• Taking the initiative to simplify processes whilst observing the institution’s policies, processes and procedures;
• Carry out other duties as directed by the Director or representative.
• Schedule courses and prepare a course time table
• Ensure that lecturers meet quality assurance requirements
• A  level 5 qualification or higher is required to apply for this position in business management, administration, sales or equivalent.
• Full induction training will be given to the right candidate and the ideal candidate would be available to start in June.

A copy of the police conduct will be required.