Vacancy – Administration Executive

Job Description

A vacancy at our institution has arisen for a full-time Administration Executive. The working hours will be from 8.30am – 5.30pm (Monday – Friday) and on Saturday between 9am and 12pm on a roster basis.

The duties for the suitable candidate will be as follows:

  • Provide administrative support to the office;
  • Assist in the smooth running of the office;
  • Participate in staff meetings;
  • Maintain and update the filing system as necessary;
  • Ensure the maintenance and the upkeeping of all documents
  • Ensure all documentation aligns directly with the internal procedures;
  • Assist in the creation and review of templates, forms and SOPs.
  • Assist in the execution of the internal process;
  • Develop, revise and write minutes and reports as necessary;
  • Deal with enquiries and requests for information from both internal and external clients including meetings with new, potential clients and registrations;
  • Assist with the procurement of internal resources such as stationery
  • Assist with course enrollments, student enquiries, VLE enquiries and other student support services
  • Assist with the creation of online classrooms and disseminate links to students
  • Ensure that financial, legal or administrative requirements and regulations are complied with;
  • Assist in managing, implementing and updating existing policies as well as processes and procedures related to the smooth running of the school;
  • Ensure sensitive data and information is stored and retained in line with GDPR requirements and confidentiality of information is maintained in all communications;
  • Taking the initiative to simplify processes whilst observing the institution’s policies, processes and procedures;
  • Carry out other duties as directed by the Director or representative.
  • Schedule courses and prepare a course time table
  • Ensure that lecturers meet quality assurance requirements
  • A  level 5 qualification or higher is required to apply for this position in business management, administration, sales or equivalent.
  • Full induction training will be given to the right candidate and the ideal candidate would be available to start in June.

A copy of the police conduct will be required.

Interested applicants are to send their CV and covering letter to:
[email protected]